Assignment 1: Team Project Part 2: Define the Work Breakdown Structure (WBS)

To prepare:Review this week’s Learning Resources on work breakdown structures.Thoroughly examine the Team Project Overview document in this week’s Learning Resources to familiarize yourself with the requirements of this Assignment.Engage in discussion with your team members on how you will collaborate, distribute work, and submit the Assignment.THENTo complete Part 2 of your Team Project:Collaborate on a 2- to 3-page paper that summarizes the group’s work and includes a WBS diagram of at least five high-level deliverables and a list of relevant tasks and subtasks. Follow the guidelines provided in the Team Project Overview document found in this week’s Learning Resources.1.1 – Project Team Formation-Nedra1.2- Hardware/Software Acquisition-Janet1.3 -Training-Lakeisha1.4- Test plan-1.5- Implementation-Just do the 1.4 TEST PLAN ONLYPlease attachments for reference. If you need some info or you need to log in to my account. Just tell me. I’ll give you a tip after you finish. Thanks.
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NURS 6441
Work Breakdown Structure (WBS) Formats
Imagine that you are a project manager tasked with the implementation of a hospital’s
new electronic health record (EHR) system. The system components are broken down
into four major deliverables and a series of granular deliverables that correspond to
each major one. For the Week 6 Discussion, explore the three work breakdown
structure formats below to see how the EHR implementation can be represented
through a WBS.
Tabular WBS:
Level 1
Level 2
Level 3
1
1.1 Patient
1.1.1 Admission,
Electronic Information Discharge, and
Health
Management Transfer Module
Record
(PIM)
1.1.2 Registration
(EHR)
Module
Module
1.1.3 Master
Patient Index
1.1.4 Patient
Scheduling Module
Start
Date
6/28/14
End
Date
8/30/15
Owner
PIM
Team
1.2 Clinical
Information
System
(CIS)
1.2.1 Clinical Alert
System
1.2.2 Clinical Rules
Engine
1.2.3 Consult
Tracking Module
1.2.4 Order
Management
System
1.2.5 Results
Reporting System
1.2.6 Computerized
Provider Order
Entry Module
1.2.7 Patient
Intake/Output
Module
2/22/15
9/22/15
CIS Team
1.3
Laboratory
Module
1.3.1 Anatomic
Pathology
Reporting Module
1.3.2 Microbiology
Reporting Module
1.3.3 Chemistry
Reporting Module
8/31/14
10/29/14
Lab Team
10/30/14
11/6/14
Pharmacy
1.4
1.4.1 Adverse
© 2013 Laureate Education, Inc.
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Level 1
Level 2
Level 3
Pharmacy
Module
Reaction Tracking
System
1.4.2 Electronic
Medication
Administration
Record
1.4.3 Bar Code
Medication
Administration
1.4.4 Pharmacy
Inpatient/Outpatient
Information System
Start
Date
End
Date
Owner
Team
Hierarchal WBS:
Level
1
2
3
3
3
3
2
3
3
3
3
3
3
3
2
3
3
3
2
2
2
2
2
WBS Code
1
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5
1.2.6
1.2.7
1.3
1.3.1
1.3.2
1.3.3
1.4
1.4.1
1.4.2
1.4.3
1.4.4
© 2013 Laureate Education, Inc.
Element Name
Electronic Health Record
Patient Information Management Module
Admission, Discharge, and Transfer Module
Registration Module
Master Patient Index
Patient Scheduling Module
Clinical Information System
Clinical Alert System
Clinical Rules Engine
Consult Tracking Module
Order Management System
Results Reporting System
Computerized Provider Order Entry Module
Patient Intake/Output Module
Laboratory Module
Anatomic Pathology Reporting Module
Microbiology Reporting Module
Chemistry Reporting Module
Pharmacy Module
Adverse Reaction Tracking System
Electronic Medication Administration Record
Bar Code Medication Administration
Pharmacy Inpatient/Outpatient Information System
2
Tree Structure WBS:
1. Electronic Health
Record
1.1 Patient
Information
Management
Module
1.2 Clinical
Information System
1.3 Laboratory
Module
1.4 Pharmacy
Module
1.1.1 Admission,
Discharge, and
Transfer Module
1.2.1 Clinical Alert
System
1.3.1 Anatomic
Pathology Reporting
Module
1.4.1 Adverse
Reaction Tracking
System
1.1.2 Registration
Module
1.2.2 Clinical Rules
Engine
1.3.2 Microbiology
Reporting Module
1.4.2 Electronic
Medication
Administration
Record
1.1.3 Master Patient
Index
1.2.3 Consult
Tracking Module
1.3.3 Chemistry
Reporting Module
1.4.3 Bar Code
Medication
Administration
1.1.4 Patient
Scheduling Module
1.2.4 Order
Management
System
1.4.4 Pharmacy
Inpatient/Outpatient
Information System
1.2.5 Results
Reporting System
1.2.6 Computerized
Provider Order
Entry Module
1.2.7 Patient
Intake/Output
Module
© 2013 Laureate Education, Inc.
3
NURS 6441
Team Project Overview
This Team Project provides an opportunity to collaborate with colleagues to manage a fictional
information technology project. This also serves as the Portfolio Assignment for this course.
Project Deliverables
This Team Project is divided into three primary parts, a Portfolio that synthesizes the parts, and a
Team Member Evaluation.
The parts of this project are:
Part 1: Project Charter and Team Plan for Collaboration
Part 2: Define the Breakdown Structure (WBS)
Part 3: Sequence and Schedule Project Activities and Resources
Portfolio: Team Project Closeout
Team Member Evaluation Form
Due Week 5
Due Week 7
Due Week 9
Due Week 11
Due Week 11
Each part of the project is described below and in the Assignment areas of the course.
Team Discussion Areas
When you are assigned to your team, you will automatically have access to a Team Discussion
area (where you may discuss, share, and work on this project). Because online discussion areas
can become lengthy and difficult to navigate, your Team Discussion area will be divided into
separate discussion topic areas for each part of this project.
Because communications in all classroom discussions are asynchronous, team members will be
able to log in and post project contributions according to individual time zones. You are
encouraged to work on your project in the areas that have been created especially for your team
rather than working via telephone or other methods that can limit or even exclude the feedback of
those who need to be involved. Other teams in this course will not be able to access your Team
Discussion areas; however, your Instructor will be able to observe your work and check your
progress.
Reminder: Your Instructor can only track team member participation in the Team Discussion
areas. Please try to do most of your collaborative work in the Team Discussion areas. However,
online chat, e-mails, conference calls, and other methods are permitted.
Project Timeline Summary
Week 4: Assignment: Team Project Part 1: Project Charter and Team Plan for
Collaboration
© 2013 Laureate Education, Inc.
1
Team Discussion areas will be available to you by the end of Day 3 of Week 4. Check in with your
teammates and introduce yourselves no later than this date. After you introduce yourselves, begin
working on your plan for collaboration. Reminder: Your Instructor can only track team member
participation in the Team Discussion areas. Please try to do most of your collaborative work in the
Team Discussion areas. However, online chat, e-mails, conference calls, and other methods are
permitted.
Team Discussion Guidelines
Work with your team members to create and submit a Project Charter and Team Plan for
Collaboration based on the Team Project Scenario. Not all elements of the Team Project Scenario
are provided and may need to be supplemented by the creativity of you and your project team. Be
sure to validate any modifications you make in the scenario with evidence. Participate with your
team in the Team Discussion area to address the following question:
?
What do you need to know about this project in order to create a project charter?
Project Charter
Work with your team to create a project charter that includes the following:
?
Mission of the project
?
Problem statement
?
Project objectives
?
Scope of the project
?
Milestones within the project
?
Deliverables—a defined product produced as part of the project
?
Assumptions
?
List of key stakeholders
?
Project risks
?
List of team members, roles, and a plan for collaboration
Much of the information for the project charter can be extrapolated from the Team Project
Scenario. As the project moves forward, additional hypothetical situations for the project can be
developed by your team.
Team Plan for Collaboration
Working as a team, create and submit your team’s plan for collaboration. In this part of your
project, you should identify and describe the general guidelines and plan you will follow to work
successfully online and optimize your collective skills. Address the following:
© 2013 Laureate Education, Inc.
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1. Team identification: A listing of all team members.
2. Team vision: A brief statement that embodies your team’s ideal in completing this project
and targets all you want to accomplish together.
3. Processes and expectations for communication: The most effective means of working
together from a distance are asynchronous modes that allow team members to express
thoughts and share ideas according to their own schedules. You also need to consider the
best ways to share any documents or information you may gather from speaking directly to
an expert in a field or from a source that is only available to you in hard copy.
4. Determination of roles and division of work for the project: Typical roles include an
organizer, who makes sure that everyone stays on track; editors, who take the agreedupon final contributions of team members and fit them into the team-project deliverable;
and a presenter, who uploads the assembled version of the project into the document
sharing area and writes a summary introduction. These suggested roles are guidelines. For
the purposes of this project, you may discover that different or additional roles that fit the
project scenario are most effective. Each team member could be assigned a position title
and credentials that match their role in the project scenario. Keep in mind that the team
roles may change as requirements change. None of the roles you decide on takes the
place of participation when it comes to the content of the project. All team members should
contribute to the project content and discussions.
5. Approaches to conflict and agreement: This item should address the way you would like
to see conflicts resolved and determine agreed-upon guidelines or processes you will
follow to resolve them. Consider a worst-case scenario and agree to specific actions the
team will take should this scenario occur. Include a description of potential negative
consequences that may result from the actions.
6. Expectations for participation: One of the biggest objections to working with an online
team is the fear that some members will not participate or that one or two members will be
burdened with the majority of the work. In this section, determine and agree upon
expectations for participation and the measures you will take when someone is not
participating as fully as you expect, or when someone seems to be doing too much, such
as taking over all of the discussions. Have a plan for taking on a team member’s work,
should the need arise to do so.
Keep in mind the need for organizing the project charter on paper before you use project
management software, such as Microsoft Project.
To prepare:
?
?
?
Review Week 4’s Learning Resources on project charters.
Thoroughly examine the project requirements above.
Using the Team Discussion area, engage in discussion with your team members on how
you will collaborate, distribute work, and submit the Assignment.
To complete Part 1 of your Team Project:
© 2013 Laureate Education, Inc.
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?
Write a 3- to 4-page document that includes a project charter and a team plan for
collaboration, following the guidelines provided above.
This Assignment is due on or before Day 7 of Week 5. Designate one team member to submit
this Assignment for your team.
Week 6: Assignment: Team Project Part 2: Define the Work Breakdown
Structure (WBS)
In Part 2 of your Team Project, your team will develop a work breakdown structure (WBS) that
must be accomplished in order to complete the Casino Medical Center project. Use the Team
Project Scenario document in Week 6’s Learning Resources to help define your deliverables.
Begin by deciding, with your team, the approach to developing a work breakdown structure you
wish to use. This approach will guide your process and the final design of the WBS. Your team will
identify project deliverables that need to be accomplished to achieve the project’s goals. For each
deliverable, relevant subtasks or activities must be identified (the work that needs to be done).
Using these activities, you create a work breakdown structure, or WBS. This work breakdown
structure (WBS) will be the basis for creating a project plan and schedule in Microsoft Project.
You and your team are not expected to know all of the deliverables and sub-activities that need to
occur, but you should be able to use your combined experience, knowledge, and research to
identify many of the necessary deliverables and supporting activities. Be sure to utilize course
resources, as these resources should provide information on what to include in this part of the
Team Project.
As you and your team address the discussion question below, you will be able to write and submit
a 2- to 3-page team paper that summarizes the group’s work and that includes WBS diagrams of
at least five high-level deliverables.
Deliverables to consider in defining the activities and tasks for the hypothetical project are
included here, but keep in mind that none of the items shown on this list are expected or required.
Your team will identify the unique deliverables for your project. Use specific names for the
deliverables that reflect the project’s purpose.
?
?
?
?
?
?
?
?
?
?
?
Project charter
Project team formation
Project plan
Communication
Project meetings
Software creation
Hardware acquisition
Test plan
Implementation plan
Implementation
Evaluation
© 2013 Laureate Education, Inc.
4
Team Discussion Guidelines
Through discussion and collaboration, you and your team members will develop a hypothetical
work breakdown structure (WBS) around which you will later create a schedule in Microsoft
Project. Consider the following question as you discuss the work breakdown structure with your
team:
?
What needs to be done in order to complete this project, and why?
Working as a team, consider all the phases of this project and the deliverables in each phase. In
the course of your discussion, challenge each other to be as thorough as possible in defining
project deliverables that, taken together, provide information for your project plan. Later, in Part 3,
these deliverables will be further broken down and sequenced into tasks.
To prepare:
?
?
?
Review Week 6’s Learning Resources on work breakdown structures.
Thoroughly examine the above requirements.
Engage in discussion with your team members on how you will collaborate, distribute work,
and submit Assignments.
To complete Part 2 of your Team Project:
?
Collaborate on a 2- to 3-page paper that summarizes the group’s work and includes a WBS
diagram of at least five high-level deliverables and a list of relevant tasks and subtasks.
Follow the guidelines provided above.
This portion of your Team Project is due on or before Day 7 of Week 7. Designate one team
member to submit this Assignment for your team.
Be sure to support your work with specific citations from your sources of evidence. Refer to the
APA Publication Manual to ensure your citations in the text and reference list are correct. Place
your reference list at the end of this section. Follow all APA format standards.
Week 8: Assignment: Team Project Part 3: Sequence and Schedule Project
Activities
Project
In Part 2 of your Team Project, your team identified project deliverables and related activities for
the Casino Medical Center project. In Part 3, your team will identify tasks for each deliverable’s
activities and generate a schedule of activities and resources in Microsoft Project. Working
together, you will assign durations for each task and establish relationships and dependencies
between the tasks or activities. Once you have sequenced the deliverables and identified subtasks, each team member must enter a part of the information into a Microsoft Project plan. Once
each of you has gained experience scheduling the activities in Microsoft Project, your team will
determine the resources for the project activities.
© 2013 Laureate Education, Inc.
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To ensure necessary time for collaboration, Part 3 of your Team Project is broken into two
sections:
?
In the first section (Week 8: Assignment: Team Project Part 3), you create your own
version of a Microsoft Project plan that corresponds to your Team Project thus far. Each
team member should share their project plan with their team through Doc Sharing on or
before Day 1 of Week 9.
?
In the second section (Week 9: Assignment: Team Project: Part 3 (continued)), the Team
reviews the project plans created in the previous week and selects one as the basis for
moving forward. Each team member then selects an activity or activities and determines
the resources required to complete that project activity. In addition, each team member
submits a 1- to 2-page paper that examines the successes and failures experienced in
creating the project plan and describes what they would do differently. This Assignment is
due on or before Day 7 of Week 9.
Team Discussion Guidelines
Through discussion, challenge each other to think creatively as you identify areas that might
inform a successful project plan for the provided scenario. Offer ideas from your own professional
experiences. As you develop your plan, consider the format by which you will communicate the
plan to the other teams.
Complete the first three steps of the following sequence on paper and in your Team Discussion
area before you work in Microsoft Project. Ultimately, doing the steps on paper will save time.
1. Sequence the project deliverables; identify activities and tasks.
Note: Don’t get lost in details. Don’t identify every task and subtask. Break the activities down
no more than three levels (unless your team is truly driven to do more). Your goal is to identify
major tasks in the sequence in which they will be performed.
2. Assign durations for each task.
3. Establish relationships and dependencies between the tasks.
4. Use Microsoft Project to enter data and create the schedule.
Each team member must create a schedule, using Microsoft Project. Be sure to refer to
tutorials and other resources if you need help with using Microsoft Project. The Project
Management Quick Reference Guide for Project 2010 (located in the Week 3 Learning
Resources) can be extremely useful, even if you are an experienced Microsoft Project user.
This guide aligns the project management process with the steps to complete each phase of
the project.
To prepare:
?
?
?
Review Week 8’s Learning Resources on scheduling activities and resources in Microsoft
Project.
Thoroughly examine the requirements above.
Engage in discussion with your team members on how you will collaborate, distribute work,
and submit the Assignment.
© 2013 Laureate Education, Inc.
6
To complete this portion of Part 3 of the Team Project:
?
Upload your individual Microsoft Project plan to Doc Sharing on or before Day 1 of Week
9 so that your team may have sufficient time to review your project and collaborate on the
rest of Part 3 in Week 9.
Upload your version of the Microsoft Project plan to your team area in Doc Sharing and click on
share with the entire class. Upload this document on or before Day 1 of Week 9 so that your
team will be able to review your project plan before continuing with the rest of Part 3 of the Team
Project. The entire team will review all the plans and choose one of the versions as the plan to
use during the remainder of Part 3 of the Team Project, which you begin and complete in Week 9.
For Mac Users: Microsoft Project will not run on Apple/Mac computers. It is recommended that
you create a spreadsheet or word-processing document to build your project plan. For project
management software experience, download an Apple/Mac compatible project management tool
available online. Free trial recommendations are listed in the “Project Management Tools
Available for Apple/Mac Computers” document in the Weeks 8 and 9 Learning Resources.
Be sure to support your work with specific citations from your sources of evidence. Refer to the
APA Publication Manual to ensure your citations in the text and reference list are correct. Place
your reference list at the end of this section. Follow all APA format specifications.
Week 9: Assignment: Team Project: Part 3 (continued)—Sequence and
Schedule Project Activities and Resources
In Week 8, each member of your team created a project plan that included a unique schedule. In
this continuation of Part …
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