Business communication power point presentation assignment

Please read carefully the files attached and answer to the assignment. It has to be a power point presentation. Please make sure you follow all the instructions. Thanks.
power_point_presentation_assignment.docx

chapter_13.pptx

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Scenario:
Assume you have been selected to participate in Miami’s study abroad program. The study
abroad committee has asked all those selected for the program to create a power point
presentation on a specific country outlining communication and cultural differences and
challenges. As well as outlining how you will prepare to have a successful study abroad
semester.
Assignment:
•
•
•
•
Use what you have learned in the course and the information presented in Chapter 13
to create a power point presentation
Use three outside sources and cite your sources on a power point slide at the end of
your presentation
Pick a country you would like to go to for your semester abroad
Create a power point presentation (6 – 10 slides)
o Include in presentation
? A brief overview of the country
? Communication (both verbal and non-verbal) challenges, obstacles and
differences
? Cultural differences and challenges
? How to prepare for and overcome the communication and cultural
barriers, obstacles and challenges for a successful semester abroad
To assist you in your preparation use the following preparing presentation slides checklist:
Questions about the presentation as a whole:
? Is there an attractive, clearly worded, readable title slide?
? Does the writer make good use of an outline slide?
? Is it titled effectively, and are the items in the list of topics grammatically parallel?
? Do the slides seem to cover all the important information?
? Do the slides seem to be in the most logical order?
? Is there a final slide that sums things up or leaves people with a significant thought
or finding?
? Does the whole presentation have a consistent look?
Questions about every slide:
? Is there a strong contrast between the background and the text color?
? Is there any type that is too small to be read? (Remember, no typeface should be
smaller than 24 points.)
? Conversely, is any type too big (yelling)?
?
?
?
?
?
?
?
?
?
?
?
?
Is any typeface hard to read (as with italics or too fancy a font)?
Is there too much or too little information on any slide?
Should any slides be combined or divided up?
If a topic is covered in more than one slide, the title on the subsequent slides should
include “(cont’d).” Is every slide accurately/informatively titled?
Has the writer managed the hierarchy of the information well (not using more than
two levels of information and making clear which is on the top level and which is on
the secondary level)?
Are all headings on the same level grammatically parallel?
Are items in all lists grammatically parallel? Is the wording on each slide clear and
grammatically correct?
If there are borrowed facts or quotes, are the sources named clearly on the slides? Is
each slide visually clean and attractive?
Should/could the writer add visuals anywhere?
Are all visuals appropriately used and clearly labeled?
Are the dynamic elements (e.g., slide transitions) appropriate for the topic and
audience?
Should you use more or less animation at any point?
Chapter Thirteen
Delivering Business Presentations
and Speeches
Copyright © 2018 McGraw-Hill Education. All rights reserved. No reproduction or distribution permitted without the prior written consent of McGraw-Hill Education.
Learning Objectives (1)
1. Prepare the right kind of presentation for your
purpose and audience.
2. Determine the appropriate topic, purpose,
structure, delivery method, and means of audience
interaction for a presentation or speech.
3. Plan visual aids and handouts to support your
presentation.
4. Describe the personal, physical, and vocal traits that
contribute to an effective presentation.
©McGraw-Hill Education.
Learning Objectives (2)
5. Use visual aids effectively when speaking.
6. Manage audience interactions skillfully during your
presentation.
7. Plan and deliver effective web-based presentations.
8. Work effectively with a group to prepare and
deliver a team presentation.
©McGraw-Hill Education.
“Defining your presentation is
half the battle.”
Bob Adams
©McGraw-Hill Education.
Image: Shutterstock / Matej Kastelic
Types of Presentations
? Informative
? Persuasive
? Entertaining or
Ceremonial
? Hybrid
©McGraw-Hill Education.
Image: Shutterstock / Dragon Images
You Make the Call (1)
Imagine a situation in which you might have to give one talk that
serves two equally important purposes. Or maybe you are asked to
give a speech that appears to have one kind of purpose, but also is
meant to achieve something else. Give examples of hybrid
presentations that might fall into these categories.
©McGraw-Hill Education.
Image: Andreas Kermann/Getty Images
Determining the Topic
? Sometimes you will have a topic assigned to you.
? Other times you may choose the topic.
Consider these factors:
• your background and knowledge
• the audience’s interests
• the occasion of the speech
• the scope and duration of the speech
If you had to pick a topic to speak about right now,
what would your top three choices be?
©McGraw-Hill Education.
Presentation Structure
Plan oral reports just as you do written ones, with some
special features.
? Introduction
•
Plan an engaging opening. You can’t just jump in.
? Body
•
•
•
Make it simpler and shorter than a written report.
Plan for effective transitions.
Be less formal.
? Conclusion
?
©McGraw-Hill Education.
Construct an extensive ending that pulls it all together.
Start Off with a Bang
Using one of the suggested starter ideas,
come up with one or two sentences to
introduce a talk about “Break Room
Courtesy Policies.”
• Common greeting
• Story
• Humor
• Quotation
• Question
• Startling statement
©McGraw-Hill Education.
Image: Kier Clements/EyeEm/Getty Images
Delivery and Your Audience
Delivery Methods
Audience Interaction
? Extemporaneous
? Polls, questions, voting
? Memorized
? Exercises
? Read
? Follow-up activities
©McGraw-Hill Education.
Image: © Nova Development
“People learn more deeply from
words and graphics than from
words alone.”
Ruth Colvin Clark and
Richard E. Mayer
©McGraw-Hill Education.
Image: ©John Lund/Blend Images LLC
Slide Shame
? Too much or too small
content
? Missed visual
opportunities
? Unreadable or
inappropriate color
schemes
? Too much animation
? Inconsistent styles
©McGraw-Hill Education.
Image: ©Colin Anderson/Blend Images LLC
Slide Sample
©McGraw-Hill Education.
You Make the Call: Handouts or No? (2)
Can you think of situations
in which you might want to
deliver both a written and
an oral report? Why would
this be appropriate in some
circumstances? When
might supplying handouts
with a presentation be
especially useful?
©McGraw-Hill Education.
Image: © Image Source, all rights reserved.
Project Appealing Traits
? Confidence
•
Prepare well.
•
Dress appropriately.
•
Talk in strong, clear
tones.
? Competence
? Sincerity
? Friendliness
©McGraw-Hill Education.
Image: © Digital Vision/Getty Images RF
Appearance and Actions
? Personal appearance
? Posture
? Walking
? Facial expressions
? Gestures
©McGraw-Hill Education.
Image: © Photodisc/Getty Images
You Make the Call (3)
Audience members can help
or hinder the speaker with
their reactions during the talk.
What behaviors are polite and
encouraging? What behaviors
have you seen that could be
discouraging for a speaker?
If you saw your audience
exhibiting any of these
behaviors, what would you
do?
©McGraw-Hill Education.
Image: Shutterstock / wavebreakmedia
Voice Quality
? Be aware of pitch, resonance, speed, and
volume.
? Easy parts can be fast, hard parts should be
slower.
? Pause only for effect—to emphasize upcoming
subject matter and gain attention.
? Practice. Record yourself and evaluate your
speaking voice. Mimic the style of speakers
you like.
©McGraw-Hill Education.
Best Practices with Visuals
• Make sure everyone can
see the visuals.
• Explain visuals if needed.
• Organize visuals as part of
the presentation.
• Point to visuals with
actions and words.
• Don’t talk to the visuals.
©McGraw-Hill Education.
Managing Audience Interactions
? Always fake an answer.
? Let everyone talk as long
as they want.
? Reject those who disagree
with you.
? Embarrass people who talk
while you are talking.
? Wait as long as it takes for
people to answer your
questions. Welcome
awkward silences.
©McGraw-Hill Education.
Image: Shutterstock / Ikonoklast Fotografie
Delivering Web Presentations
Before the presentation:
? Choose user-friendly
technology.
? Email announcements
to the audience.
? Test the technology.
? Secure technical and
non-technical support
to be available during
the meeting.
? Have material for early
arrivers to view.
©McGraw-Hill Education.
Image: Ariel Skelley/Blend Images LLC
Web Presentations
During the delivery:
? Use a headphone and perhaps a web camera.
? Use a highlighter, drawing tools, or animation to
make your point.
? Plan interaction with polling or quizzing.
? Take breaks for feedback and questions.
? Be attentive to audience feedback and adjust pace in
response.
? Allow ample time for questions.
©McGraw-Hill Education.
Team Presentations
? All pieces must be brought
together into a coherent
conclusion.
? Plan for the physical
aspects of the
presentation.
? Decide who will present
the closing and what will
be said.
? Decide how to conduct the
Q & A session.
? Practice.
©McGraw-Hill Education.
Image: © Purestock/Superstock RF
Have You Met TED?
? To see great presenters in action, go to TED.com.
? TED Talks are popular with professionals and viewed
by millions.
? Common cultural collateral in business conversation.
? Only 18 minutes long, they’re models of efficiency.
©McGraw-Hill Education.
The Power of Speaking
“Everything becomes
a little different as
soon as it is spoken
out loud.”
—Hermann Hesse
©McGraw-Hill Education.

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