Risk Transition

I wrote everything you needed inside each file,even for the presentation file.So please find attached file .
transition_plan.docx

risk.docx

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transition.zip

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3- Risks during Implementation
Potential Risks
Risk Explanation
Inherent Schedule Flaws
Under software
development, when given
the intangible nature and
uniqueness of software, it
is difficult to estimate and
have the exact schedule.
Requirements Inflation
As the project progresses
more and more features
that were not identified at
the beginning of the
project emerge that
threaten estimates and
timelines.
Key personnel leave the
project taking critical
information with them
that significantly delays or
derails the project.
When coding and
integration begin it
becomes apparent that
the specification is
incomplete or contains
conflicting requirements.
Given long project
timelines, the sense of
urgency to work is often
absent resulting to time
lost in early project stages
that can never be
regained.
Employee Turnover
Specification Breakdown
Poor Productivity
Strategies to Manage
Risks and/or Contingency Plans
Get the team more involved in
planning and estimating. Get
early feedback and address
slips directly with stakeholders.
Constant involvement of
customers and developers.
Increased collaboration and
information sharing on the
team.
Use a dedicated Product
Manager to make critical trade
off decisions.
Short rehearsals, right people
on team, coaching and team
development.
4- Transition Schedule
Activity/Milestone
Inception â?? reviewing of the
current or existing project.
Planning and analysis
Knowledge transfer and
training
Pilot phase (testing and
verification)
Responsibility transfer
communications to client and
end users
Transition review
Who is responsible
Project team
Timeframe
Three days
Project team
Project manager
One week
Two weeks
Project team
Five days
Project manager
Project team
One day
One day
Project team
One week
5- Further Recommendations
The project team should produce final risk management metrics and evaluate process
effectiveness against established benchmarks. The project manager should come with a
financial budget for the project transition plan, in order to measure the financial costs and
benefits of the proposed project change. For this project, the estimated cost of transition will
be $10,000. Identify any other special resources (consumables, special access/approvals, and
contracts) required to support the transition phase and the delivered project. Provide the
names, identification numbers, version numbers, and release numbers. Identify if the
document or consumable is acquirer-furnished, an item that will be delivered to the
maintenance organization, an item the organization currently owns or needs to acquire. Lastly
is the management controls that will be employed to ensure each transition task is successfully
executed and completed based on the approved acceptance criteria. The management control
should include procedures for progress control, quality control, change control, version control,
and issue management during the transition process.
for the risk, he didnâ??t like what we wrote here, he always says :
Make it more specific !!
he told me to changed all what wrote in the description, and give
him more details, for example: I wrote in description as a risk
[Communication, Social media] he said give more details
Communication alone is not a risk !!
make it really something risky!
For example here:
He said number 1 is completlty wrong, and try to make something
happen like in number 4 meeting in 1 July is not a risk, you just say
not meeting !!
He wrote his notes down as you can see.
I tried to change it as much as I can.
Risk Management
Number
1
Description
Scope Creeping
2
Keeping project within
Budget
3
Implications if contract is not
awarded to APIS
4
5
6
Missing the 1 July 2020 July
deadline
Maintaining the project till
2023
Meeting the implementation
phase
Estimated
Probability
Mitigation
High
Conduct ongoing scope
management
evaluations
High
Prepare budget that fit
within the organizations
capital structure or
resources.
Medium
State standards that fit
best to APIS.
Low
Set up multiple
deadlines for
milestones during the
project to ensure the
activities are well
organized to meet the
July 2020 deadline.
Medium
Keep good plan to
control the costs while
maximizing the returns.
Medium
Set up a test sample
date for the project to
see if all the
requirements are in
place.
Mitigation
Costs
Estimated
Impact
Impact Costs
Risk Owner
$1K
Medium
$5-10k
Project Manager
$3K
High
$18K
Project team
$1K
Medium
$2K
Team
Procurement
Personnel
$1K
Medium
$5K
Project Team
$4K
High
$10K
Project team
$2K
Medium
$4K
Project team
7
8
9
High
Offer training session
for the new system
prior to the
implementation.
Stakeholder expectation and
satisfaction
Medium
Outline on the
stakeholdersâ??
expectations, set up a
plan and work on
meeting them.
Network Failure
Lowmedium
Invest in better network
infrastructure
Implementation of the new
system
10
Changes to Project Deadline
Low
Outsource any possible
work
11
Project Management
Changes
Medium
Conduct team meeting
to realign everyone
Low
Provide the easiest
mode of
communication to avoid
collision and
miscommunication.
High
Carry out sensitivity
analysis to determine
the effect of project
12
13
Communication
Project disruptions
$5K
High
$8K – $12K
Project team
$1K
Low
$2K
Project manager
$3K
Medium
$2K
Team
Procurement
Personnel
$4K
High
$1K
Project Manager
$1K
High
$3.5K
Project Manager
$1K
Low
$2K
Project team
$6K
High
$15K
Project team
disruption and come up
with a crash program.
14
Staff cuts
15
Lack of Quality Assurance
due to high timeline
16
17
18
19
Client Funding exhausted
Management issues/staff
conflicts
Providing adequate training
Preparing staff or change
Low
Hire staff on contract
basis which is cheaper
and meet the required
labor force.
High
Conduct ongoing time
management
evaluations
Low
Reassess scope of
project and meet with
stakeholders
High
Set up a conflict
resolution plan and
organize team building
events that strengthen
teamwork.
Medium
Frequently plan on
training sessions
whenever a new system
is implemented.
Medium
Offer training to the
staff whenever a change
$3K
comes up.
$0.5K
Low
$1K â?? $2K
Project Manager
$1K
High
$10K
Project Manager
$1K
High
$3-6K
Project Manager
$4K
High
$10K
Project team
$5K
High
$20K
Project Manager
Medium
$15K
Project Manager
20
Quality assurance
Risk Management Approach
High
Set the quality
standards to be
followed.
$8K
High
$20K
Project team
Projectâ??s Gantt-chart
Maintenance
Planning
Deploying
Start
Development
Design
Testing
Assumptions
1. When working within any initiatives, managing risks is an essential component to its success. These include system breakdowns or
budgetary issues. In this case, back up and systems and budgets should cater for set-backs or unforeseen issues.
2. To mitigate risk, the team should work in a coordinated manner and share resources to control potential adverse situations.
3. In the case of a disaster, communications and equipment such as phones and the internet can be affected and the team should ensure
they have backup communication tools.
4. Management should ensure that all teams responsible for their component of the project are adequately trained and have considered
potential risks that may arise.
5. The Project team should be at the forefront of the project and ready to assist other teams in the event they are unable to mitigate the
situation themselves.
For the presentation he want us to make the file for the risk like this:
He only want us to present the high risk, cause thisâ??s the most interested
part.

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