I attached two files.The first one is about how can you write this report( that includes all questions and requirements).The second one is about the organization that I chose it ( project proposal) .Please the English is second language do not write the report more advance and do not use advance words (write the report in plain English ))* Please be more attention for the phrases that I color them.
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Develop a Rationale for the Implementation of an Electronic Document or Record
In the first part of your project report, provide a profile for the organization (which you have
done in the project proposal).
(I attached file that includes information of the organization that I chose and take
all the information of the organization from this file )
In the second part of your project report, prepare a business case which includes a rationale for
why an electronic document and records management system would benefit the
You should use â??â?eFileCabinetâ?â? software ) as a sample system when discussing the
Include in your rationale for the project the following pieces of information:
Business opportunity describing the motivation for the project including a
definition, a statement of scope, and a discussion of objectives that the project will
help the organization achieve.
What problems the electronic system would resolve including the storage of
information, filing issues, and reproduction issues;
Discuss Document Conversion Strategy.
How records would be uniquely identified;
How the security of the information will be handled;
How personally identifiable information will be kept private;
How users will access the system including wireless connections;
How users will be able to search for records; and
Benefits and costs of the recommended solution (qualitative and quantitative) You
can use projected figures in your benefit-cost analysis.
10. Other factors that you feel relevant.
please write it in plain English and read the information carefully especially those I colored.
Length requirement: no shorter than 5 pages (Single space, 12-point font size.
Excluding the cover page and the bibliography)
Citation: APA format
Your assignment will be graded according to the following rubric:
At least two
used with all
All the existing
used with all
No detailed rationales or poorly
text and at least
words, error do
one or more
Poorly written or mainly quotations
from listed sources with errors
sources and few
Cited four or
Cited two or
relevant to the
Little or no analysis
document in a
Uses a variety than five
of sources of diverse and
of the topic
Stated clearly is stated
Not all the existing factors were
Little or no use of relevant sources
Late submission NOT ACCEPTED!
This is the proposal is about the Corporation I chose
In every type of a business organization, whether small or big, keeping records is
an essential practice to the operations. There are various benefits that are brought by the use of a
proper system that is able to record or document various activities taking place within an
organization. Therefore, a Record or Document Management System is vital in everything that
an enterprise engages in. this brings us to the major purpose of this paper which is to solve
various issues within the business organizations that do arise from the record systems or in the
documentation processes. An example of a business enterprise that is analyzed in this discussion
is Davidâ??s Corporation.
Business name; David Corporation
Business address; Brian Mac David 190 Minnesota
1. What does the business do and what industry are they in?
General business activities; David Corporation is a company that has been established as
a real estate company in the central region of the US. This organization deals with real estate
business and the traditional model used is based on the accomplishment of properties in the real
estate markets within the country. The company strategy entails a major purpose which is to be a
leader in the real estate property and this can only be achieved by the provision of enhanced
services and profitability at the same time.
2. What type of documents do they collect or create, and are they currently paper or
There are many different types of documents that are collected by this organization. In
addition, they also create some of these documents within the office. Some of the documents that
are created within the office include the settlement offers and the legal requirement documents
among others. Other types of documents that are handled by the organization are very
confidential and need to be kept very safe. They include the wills, trusts, and divorce files of
their customers, customersâ?? identification details, settlement offers, financial information and
many more. These documents handled by this organization are different and just many.
However, all the organization employees form the source of collected data and information in the
files and documents created currently on paper. In addition, the firm clients and customers also
contribute to the stored files and documents in the organizationâ??s management office that runs
3. How many documents are there and typically how many pages are each document
Despite the improvements and the new innovations in the field of science and technology,
the company has not fully migrated to the digital way of documentation and keeping its records.
Most of the organizations have fully migrated and enjoyed smooth operations so much. This
company keeps most of its files and documents in the physical form generally ranging from
receipts, one paged document up to file and booklet size documents. The organization has not
expanded very much and, therefore has eighteen 18 employees. These include the general
manager, front-desk receptionist, secretary, clerk, eight (8) field agents, and the other company
staffs that include one (1) cook and five (5) cleaners. In regard to the employeesâ?? documentation
and files, each employee has two (2) paged documents each two (2) paged and containing single
individualâ??s background and professional information. The other document contains the
employeeâ??s history and position in the company. On the other hand, the company has fifty (50)
clients who are currently signed in by the office. Similarly, the office holds every customers or
clientâ??s files and documents that have information regarding the firmâ??s client association and the
business relations with the company.
4. How many users are there potentially and where are they located?
In addition, only twenty (20) of the system users in the documentation section has their
documents in digital form and kept within the single computer in the office. Remotely located,
the system users can electronically access their information and feed updates from the comfort of
their homes 30 kilometers away from the organization office. Rest of the company customer also
located same distance needs to visit the firm office for any information update or business
transactions as the files are only accessible in the company offices. Concerning the company
employees especially the cook and cleaners have their documents and file in a paper form, stored
in the office cabinets. Relevantly, other files and documents comprise of the customersâ?? or
clientsâ?? information that requires hardcopies are securely kept in the locked office cabinet with
access to the only authorized individuals.
5. At least one piece of information you feel important in defining the project (i.e., any
specific aspect(s) of EDRMS you would address and focus on. For example,
retention, classification, disposition, migration, security and privacy, indexing,
metadata, workflow, collaboration, etc.)
The only way that the issue can be tackled is through automation of the systems and
moving from the paper to electronic. The electronic document and records management system
(EDRMS) is a combination of modern technologies that help in efficient management of records
and various files within the business. The various aspects of this integrated system will help the
business meet its goals in the real estate industry. Indexing entails the creation of tables that
locate where the various files, records, and documents are within the system. This is very
important for all the files and documents are changed into electronic form. Metadata will give
additional explanations or definitions of various contents so that no confusion arises on all that is
stored within the computer. Security and privacy are vital aspects to be maintained on files and
documents stored. Most of the documents are usually confidential and needs high-security
measures such as firewalls, antivirus, strong passwords and many more.
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